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Newcomb OutsideEvent Planning Services manages the scheduling of events and activities within Newcomb Hall, UVA Chapel, Ern Commons, O’Hill Forum, Runk Green Room, 1515, and the Student Activities Building. The office is also responsible for reserving banner and tabling spaces as well as various outdoor venues.

To reserve space and/or plan an event on Grounds, please select an option below that best describes your affiliation with the University. The correct selection is important as the policies can vary by audience.


In-person, non-academic programs and activities on Grounds are cancelled through August 15.

Faculty, Staff, Student Login

Designated faculty, staff, and student event requesters are able to log into the online system using their NetBadge ID and password. For more information on becoming an event requester please visit this link.

Chapel and Garden Requests (External Users)

All wedding, memorial service, and garden requests are made through this form. If you are an alumni, an organization, or an individual not currently affiliated with UVA, click the link to the left to submit a request for space.

Academic Space

CIOs, FOs, Agency and Special Status please click the link on the left to be directed to the SOURCE to submit a request for academic space.

EMS Training

Learn more about our reservation system and to become an event requester.